privacy policy

What information do we collect about you?

When you join or visit our Golf Club we collect only the information required from you to be able to fulfil our contractual obligations. We may also collect information through our website which allows us to contact you regarding events and offers at the club.

As an employee we collect only the information required to fulfil the contractual relationship between you and the club and we only share this data with internal and external data processors.

How the information about you will be used.

When you visit, join as a member or enter into a society event or open competition we may share your information with external and internal data processors. Your personal data is controlled internally by the clubs Data Protection Officer who adheres to the Golf Club’s internal data protection policies and procedures.


You may have opted in for us to be able to correspond with you regarding our activities including events and competitions by way of email. We don’t share your data with external marketing companies who would contact you this way. If you have consented to this correspondence you can opt out at any time.

Individuals Rights

You have the right to request a copy of the information we hold about you. If you would like a copy of this information please email us on office@hollinwell.co.uk or write to the data controller at the club.
This will be provided to you in a portable, machine readable commonly used format.

We want to make sure that your personal information is accurate and up to date you may ask us to correct or erase information that you think is inaccurate.

Bar Cards (Members only)

Our system holds balances and transactions relating to bar cards in order for us to administrate the system. The data is held securely for administration purposes and shared with our internal and external data processers if required.


Hollinwell uses CCTV cameras to monitor the premises and assets. This data is stored securely via a password protected system of which only the Data Controller has access. The data captured by these cameras may be used in the event of a disciplinary or criminal action.

PDQ Machines – Card Payment Acceptance

We use a third-party provider to facilitate card payments. No data is stored via these devices when taking payments.

Changes to our privacy policy

We keep our privacy policy under regular review and will place any updates on our website and noticeboard. This privacy policy was last updated on 08/03/2018

How to contact us

If you need any further information please email us on office@hollinwell.co.uk write to the Data Controller at: The Data Controller, Hollinwell, The Notts Golf Club Ltd, Derby Road, Kirkby in Ashfield, Nottingham, NG17 7QR


Would you like to receive news of our latest promotions?

Your email address is exclusively for us to send occasional promotions and will not be shared or sold.

Please check the email address for typos